What happens if our group numbers change after we book?

Every group's numbers move. Students drop out, a faculty member is added, a partner organisation sends two more. Nobody expects the number you book to be the number who land.

How it works here. Your lodging is priced on the beds you take, so more people can mean more pods, another room, or nothing at all if you had spare capacity. Meals are priced per person per meal, so a package bought for fourteen and eaten by sixteen costs more, and that difference is invoiced.

None of that is a penalty. It is the same arithmetic as the original quote, applied to the new number.

What makes it painful is timing. A change told to us three weeks out is a revised invoice and a note to the kitchen. The same change told to us on arrival day is a scramble for bedding, a kitchen ordering for the wrong count, and a bill nobody was expecting at the end of the week.

So the ask is simple: send us the change the day you know it, even if it is not final. An early heads-up costs you nothing and we will not hold you to a provisional number.

Numbers going down are the other half. Your deposit and cancellation terms are on the booking page — deposits transfer to new dates if you cancel more than ninety days out, and are non-refundable inside ninety.