How do we pay, and can you invoice our university?

For a university or a hospital this is often the real obstacle, not the price. A department can want to come and still be unable to move money to a small business in Belize without going through procurement.

We invoice in US dollars. We have been paid three ways: international wire to our bank in Belize, card, and ACH through a university's own payment platform after being registered as a vendor.

If you need us in your vendor system, send the paperwork. It is usually a supplier form, a bank letter and a tax form, and we will complete them. Start that early — vendor registration at a large institution routinely takes longer than anything else in the booking, and it is the step that makes departments miss their own deadlines.

A 50% deposit confirms the dates and the balance is due thirty days before arrival, and those dates are what your finance office needs to plan against. If your institution's payment run does not fit them, tell us at the start rather than at the deadline — we would far rather work to your cycle than chase you through it.

Meals are invoiced by Black Rabbit, the food business that cooks here, so a group booking normally produces two invoices: lodging, and meals. Some finance offices need to know that up front to code them.